Job Description

Key Responsibilities:

• Manage calendars, coordinate travel, prepare meetings, and handle follow-up tasks.
• Work closely with senior executives and teams, ensuring discretion and responsiveness.
• Maintain and update calendars with careful prioritization of meetings, travel, materials, and logistics.
• Reserve meeting locations, confirm tech needs, arrange travel, catering, and security, as required.
• Process expense reports with the necessary approvals.
• Develop and maintain external manager meeting schedules, ensuring timely preparation of required materials.
• Collaborate with investment teams to ensure materials are submitted on time and in the correct format.
• Take detailed meeting minutes and ensure they are organized and filed properly.
• Build and maintain effective relationships across various levels of the organization.
• Actively contribute to a positive, collaborative, and responsive team environment.
• Manage memberships, subscriptions, and sponsorships for the CSMR department.
• Conduct research and handle ad hoc administrative tasks, including editing and drafting communications.

Required Skills:

• Exceptional organizational skills, strategic thinking, and attention to detail.
• Strong professional judgment and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to multitask effectively.
• Strong work ethic and ability to excel in a fast-paced environment.
• Excellent written and verbal communication.
• Strong interpersonal skills and a collaborative approach.